Fair Trade Contract

When booking your vacation with us, please read and accept the following terms of our Fair Trade Contract in order to continue with your purchase of a TravelZap Vacation.

Your Contract with TravelZap

All vacations are subject to the terms and conditions of this TravelZap Fair Trade Contract and your booking of the vacation is acceptance of the terms in this contract.

1. Bookings and Payments

All that is required to reserve your vacation is a rooming information form and a signed credit card form including the applicable deposit per person. The full required deposit for the entire reservation must be received before the reservation can be completed. Individual deposits do not guarantee the pricing. The balance due must be paid at least 65 days before departure (for bookings within 65 days of departure, full payment is due at time of booking). We reserve the right to treat the booking as cancelled by you if the balance due is not paid on time.
Your signed credit card authorization form grants TravelZap the authorization to charge the payment to a third party credit card processing company used by TravelZap or directly to an affiliated travel supplier, at the sole discretion of TravelZap.
Deposit requirements: Deposit amounts differ based on the type of airfare used for the package (scheduled, contracted, private, or charter), space availability, and departure dates. Deposits are never lower than $150 per person.
TravelZap reserves the right to issue scheduled airline tickets once the booking is under applicable deposit.

2. Amendments And Cancellations

The following cancellation policies apply to all vacation packages purchased with TravelZap unless otherwise stated in a written contract, approved and signed by an agent or a representative of Travel Zap:

- Initial deposits are non-refundable and non-transferable at any point upon cancellation of your vacation package.
- Full payment is due at least 65 days prior to departure. If full payment is not received by that time, an additional $50 per-person late-payment fee will be assessed.
- Cancellations made between 65 and 45 days prior to departure are subject to a $150 per person late-cancellation fee in addition to any applicable hotel, airline, or tour operator fees. The late-cancellation fee is never less than the amount of the initial deposit.
- Cancellations made less than 45 days prior to departure are not eligible for any refunds. In other words, this purchase becomes completely non-refundable and non-transferable 45 days prior to the departure date.

In order to avoid any of the above fees, we strongly encourage the purchase of "cancel for any reason" travel insurance through one of our affiliates, which is available to purchase when you're submitting your initial deposit. Please contact support if you have any questions regarding travel insurance.

If you cancel your vacation or change your departure date, flight, duration, class of service, name, departure city, destination, or hotel, the charges shown above become payable by you. Significant additional penalties (i.e. non-refundable airline tickets and fees, non-refundable or non-transferable hotel promotions) may apply.

Any amendments made to a reservation will result in repricing based on the current rates at the time the change is made. For example, if the number of individuals occupying a room changes due to an amendment or cancellation, the remaining travelers will be responsible for any additional costs incurred as a result of a change in the per person occupancy rate. If all passengers change, it is considered a cancellation and a new booking.

If this booking includes a group discount based on a minimum number of adult travelers, and fewer than the minimum number of adults actually book the vacation through TravelZap and make full payment, you will be charged an additional $50 per-person fee to recoup the unearned discount. In lieu of charging this fee to each traveler, TravelZap may charge each $50 per-person fee to the original booker (or “Group Leader”) of this vacation. You agree that TravelZap may charge this $50 fee to your credit card on file, and if you are the Group Leader, you agree that TravelZap may charge the $50 per-person fee to your credit card on file.

Passengers returning from any international destination must have a valid passport and for non-U.S. citizens, valid entry documents. TravelZap is not responsible for any passenger who is unable to travel as a result of their failure to have a valid passport, and for non-U.S. citizens, failure to have necessary travel documents.

3. Airline and Supplier Responsibility

The affiliates, partners, and suppliers of TravelZap issue tickets, coupons or electronic documents covering transportation, hotel accommodations and other services and facilities. Neither TravelZap nor these suppliers, or their respective subagents, shall be held liable for loss or damage to property or injury of person caused by reason of any defect, negligence, or other wrongful act or omission by any other hotel agency, transportation company or party providing such services or facilities, strike, war, terrorism, weather, quarantine, sickness, government restrictions or regulations, or any other cause beyond its reasonable control. All airlines concerned are not liable for any claim arising out of or in connection with carriage or other services or features otherwise performed or occurring in connection with this package, except as provided in the conditions of carriage for the airlines and the passenger tickets issued in conjunction with this package. TravelZap is not responsible under any circumstances for any injury or damages you may suffer in connection with your air or ground transportation.

4. Luggage and Personal Property

TravelZap Inc. does not accept liability for client luggage or personal property, but offers the following for informational purposes only:When you fly to and from your destination the Conditions of Carriage apply, some of which limit or exclude liability. The Conditions of Carriage are available by requesting them in writing from the carrier or by request at the airport. Some airlines do not cover damage to soft-sided luggage. The airlines' maximum liability for loss, damage or delay to checked baggage is limited to $3500 per ticketed passenger domestically and subject to limitations specified in international treaties (such as the Warsaw Convention or Montreal Convention) for international travel. These limits will apply unless an excess valuation is declared at the time of check-in. All lost or damaged luggage must be reported to an airline representative at the destination airport by the passenger before you leave the airport. Checked baggage taken from the terminal building at the destination will be considered to have been received in good condition and no claim for loss or damage will be accepted after baggage has been removed from the terminal. The maximum liability of the ground transportation company in resort for lost or damaged property is $400. Loss or damage must be reported immediately.

5. Forum Selection

The exclusive forum for any dispute or litigation relating to this Agreement shall be the Circuit Court of Cook County, Illinois. You irrevocably consent to the exclusive personal jurisdiction of that court for the purposes of litigating any dispute concerning this transaction or this contract. You further agree that Illinois substantive law, without regard to choice-of-law principles, will govern any dispute between us.

What We Provide In Return

1. Price Guarantee

The DOT has defined air transportation, tour or tour components as purchased when the full amount of that air transportation, tour or tour component has been paid by the consumer. Post-purchase price increases (increases to a vacation package after the initial deposit is made) are therefore prohibited, except for those increases related to government imposed taxes and fees. However, while our intention is to provide you with the vacation which you have selected, at the price in effect at time of booking, pre-purchase price increases (increases to a vacation package made prior to payment of the initial deposit on the record) including but not limited to an increase in the price of the air seat, an increase in the price for the carriage of the passenger baggage, an increase in the applicable fuel surcharge, or an increase in a government imposed tax or fee may become necessary. If for any reason we have to increase the price of your vacation, including because of an error made in computing your price, we will offer you the option of cancellation without charge, provided that you advise us within seven days of your receipt of notice of the increase. Change fees do not constitute an increase in the price of an already purchased ticket, as technically the consumer is purchasing a new ticket for new travel. Any foreign government entrance or exit fees or taxes are not included in the cost of your vacation package and have to be paid independently and directly upon arrival or departure at a destination where the government imposes such taxes or fees.

2. Flight Information

Your dedicated travel agent will be able to confirm the latest flight details at the time you make your reservation, and these will also appear on the booking confirmation we issue when we receive your deposit.
Your flight tickets, which we dispatch when your booking is paid in full, or your electronic documents, will contain your flight information. All times are subject to change. It is your responsibility to reconfirm your flight times prior to departing for the airport. TravelZap assumes no responsibility for any passengers making independent connections to your flights booked through TravelZap.

3. Amendments & Cancellation

Special features offered by hotels are subject to change at the hotel's discretion. In the unlikely event that a major change involving a pre-departure change of hotel, departure or return date, departure city or destination becomes necessary, we will notify you as soon as possible. If you find the revised arrangements we offer unacceptable, you will have the option of cancellation without charge provided that you notify us within 24 hours of your receipt of notice of the change (or prior to departure date if notified less than seven days prior). In the event of a change, we will try to substitute comparable services, but in the event of complete cancellation by us or a supplier, our only liability will be to return all monies paid (public charters only) or provide a refund in the form of a TravelZap credit.

4. Refunds

Any refunds always will be made as soon as possible in the original form of payment. Please note, however, that no refunds will be made for any services provided in the itinerary that you do not use. Passengers who do not travel (charter, land only, or scheduled air) are subject to 100% cancellation penalties. Travel insurance payment plans are non-refundable and non-transferable. Refunds (if applicable) for scheduled air programs will only be issued upon the return of the unused ticket. Any refunds made by the airline will be based on the value of the original ticket issued less any airline processing fees. In most cases the replacement ticket you have to purchase will be more expensive.

5. Our Responsibility to You

TravelZap has made arrangements with airlines, hotels, and other independent suppliers to provide you with the services you purchase; and has affiliated suppliers and tour operators which are represented in Mexico and most Caribbean destinations by companies organized and existing in that destination, including providers of transportation and excursions. We have taken all reasonable steps to ensure that proper arrangements have been made for your vacation. However, we do not accept and expressly disclaim any liability for the actions or omissions of these independent suppliers. If you find you have any dispute with such persons, however, we will give you as much reasonable help as we can in resolving a dispute. Please understand that we cannot control and will not be responsible for such factors as weather, government actions, terrorism, mechanical breakdowns, your physical, medical or mental disabilities, your failure to obtain valid travel documents or your failure to follow travel instructions. TravelZap is not responsible for losses or damages arising from bodily injury, property or other damage caused by factors beyond our control, including but not limited to flight delays, airline turbulence, transportation accidents or other unforeseen circumstances. All prices and features described herein (as well as in TravelZap advertisements and websites) are subject to change without notice. Some hotel room photographs do not depict the standard room category. If any term or provision of this Fair Trade Contract is held invalid or otherwise unenforceable, the enforceability of the remaining terms or provisions will not be impaired thereby.

We reserve the right to make changes to this Fair Trade Contract. Any changes will be posted.

Contacting Us

If there are any questions regarding this Fair Trade Contract you may contact us using the information below.

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